7 Considerations for Printing and Mailing
Parking and Secure Documents sucessfully print and mail over 2 million statutory documents per year on behalf of local authorities and their contractors. These documents are always on time and 100% accurate. Should you consider using us to work on your behalf? Below are seven reasons we would like you to consider.
1. Cost-effectiveness: Outsourcing these tasks can often be more cost-effective than handling them in-house. Printing and mailing equipment, as well as the necessary expertise, can be expensive to acquire and maintain. By outsourcing, you can benefit from economies of scale and reduce your overall costs. We buy the machines and pay the staff, minimising your capital expenditure and running cost.
2. Expertise and efficiency: Printing and mailing companies specialise in these tasks and have the necessary expertise and resources to handle them efficiently. We can ensure that the documents are printed accurately, personalised correctly, and mailed out promptly. This can help you meet your statutory obligations in a timely manner.
3. Flexibility and scalability: Outsourcing allows us to scale your print and mailing operations according to your needs. During peak periods or when there is a sudden increase in the volume of documents, we can quickly ramp up our production capacity to meet the demand. This flexibility can be particularly beneficial for councils with fluctuating workloads.
4. Focus on core activities: By outsourcing the print and mailing tasks, you can free up your internal resources and staff to focus on core activities and strategic priorities. This can enhance productivity and enable staff to concentrate on value-added tasks that directly contribute to the council’s objectives.
5. Quality assurance: We have quality control measures in place to ensure that the printed documents meet the required standards. We can also offer additional services such as proofreading and quality checks to minimize errors and improve the overall quality of the documents.
6. Technology and innovation: We invest in the latest printing and mailing technologies, which results in improved efficiency and higher-quality output. By partnering with us, councils can leverage state-of-the-art technology without having to make significant capital investments themselves.
7. We offer service level guarantees that include a full disaster recovery back up scheme that ensures your revenues are not affected by any service failure
Overall, outsourcing the personalisation of print and mailing for statutory documents allows you to benefit from cost savings, expertise, efficiency, scalability, and the ability to focus on you core activities. It can be a strategic decision that helps you meet your obligations effectively while optimizing your resources.
© Gavin Reddin, 2024
